The Family Place’s Codes of Ethics, Conduct and Work Performance (Codes) requires directors, officers, employees and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of The Family Place, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. In accordance with those goals, this policy is designed to ensure that The Family Place adheres to those standards in its corporate accounting practices, internal controls and auditing.
It is the responsibility of all directors, officers, employees and volunteers to comply with the Codes and to report violations or suspected violations regarding corporate accounting practices, internal controls, and auditing in accordance with our Financial Accountability Policy.
The Family Place complies with the Texas Whistleblower Act and all federal and state laws protecting employees from retaliation in the workplace. No director, officer, employee or volunteer who in good faith reports a violation of the Codes regarding corporate accounting practices, internal controls, or auditing shall suffer discrimination, harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to any action up to and including termination of employment. Our Financial Accountability Policy is intended to encourage and enable employees and others to raise serious concerns regarding financial controls within The Family Place and allow The Family Place to address the issue promptly to seek resolution.
The Family Place’s open-door policy suggests that directors, officers, employees and volunteers share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an employee’s supervisor is in the best position to address an area of concern. However, if you are not comfortable speaking with a supervisor or you are not satisfied with the supervisor’s response, you are encouraged to speak with the Human Resources Director or anyone in management. Supervisors, managers and directors are required to report suspected violations of the Codes regarding corporate accounting practices, internal controls or auditing to The Family Place’s Compliance Officer, who has specific and exclusive responsibility to ensure investigation of all reported violations. The Family Place’s Compliance Officer has the discretion to delegate investigation of suspected violations to the senior leadership team or an external resource as appropriate. For suspected fraud, or when you are not satisfied or uncomfortable with following The Family Place’s open-door policy, you should contact the Compliance Officer directly.
The Family Place’s Compliance Officer is responsible for ensuring that all reported complaints and allegations concerning violations of the Codes are investigated and resolved and, at his or her discretion, shall advise the Executive Director and/or the Audit and Finance Committee. The Compliance Officer has direct access to the Audit and Finance Committee of the Board of Directors and is required to report to the Audit and Finance Committee at least annually on compliance activity. The Compliance Officer is a board member, recommended by the Executive Committee, in consultation with the Executive Director, and approved by the Board of Directors. The term of the Compliance Officer is two years. The Compliance Hotline number is 214-443-7789.
Accounting and Auditing Matters
The Audit and Finance Committee of the Board of Directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Compliance Officer shall immediately notify the Audit and Finance Committee of any such complaint and work with the committee until the matter is resolved.
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations and all parties involved will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
If the sender of violations provides contact information, the Compliance Officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within a reasonable time. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
The Family Place 501(c)(3)